WHAT TO SAY IN A PERSONAL VOICEMAIL GREETING

THE BEST PERSONAL VOICEMAIL MESSAGE EXAMPLES FOR A PROFESSIONAL IMAGE 

Personal voicemail greetings are usually composed and recorded by the user who will be answering calls and leaving the greeting for the callers to listen to. Your personal voicemail message examples play a crucial role in projecting a professional image. Your voicemail message comes into play when someone is trying to contact you business-wise for the first time. It may sound like a minor issue, but a clean, polite, and well-informed personal voicemail message makes a great impression on clients.

 

The best way to achieve this is to keep it short and straightforward. It is unwise to record long messages because all you want your callers to do is leave a message and move on. It should ideally be at most 15-20 seconds. You do not want callers to feel bored and hang up the call before leaving a message. Make sure you include the essential details.

THE BEST PERSONAL VOICEMAIL MESSAGE EXAMPLES FOR A PROFESSIONAL IMAGE

By incorporating these personal voicemail message examples, you ensure that your voicemail not only conveys professionalism but also builds trust and efficiency in communication.

 

INTRODUCE YOURSELF PROFESSIONALLY

When writing the greeting, begin with your complete name and rank. This helps the caller be sure that they are speaking to the right person or, instead, the one they are looking for. State your company to which you are affiliated to emphasize your professional correlation.

For example: “Hello, this is John Smith here, Senior Graphic Designer at XYZ Design Firm.”

STATE YOUR AVAILABILITY

Make it clear to the callers when they can expect to get a return call by stating your availability. Provide the general working hours and days in case the work is not shift-based. This sets proper expectations. One of the best personal voicemail message examples that state your availability is mentioned below.

For example: “I can be reached at the office during working days from Monday to Friday between 9:00 A.M. and 5:00 P.M.”

OFFER ALTERNATE CONTACT OPTIONS

Please provide other means through which someone can reach you, including an email address, office phone number, or cell phone number. Offering options shows responsiveness.

For example: “If this is an emergency call, feel free to call me on my mobile number 555-1234.”

REQUEST A DETAILED MESSAGE

Ensure that if they are calling you, they provide their name, number, company, and purpose with some additional information. It is essential to be well-informed before you return the call; you will be able to know why they called and how to respond effectively.

For example: “You will receive a beep, and when you hear it, kindly leave your name, phone number, and details of how I can help.”

Your voicemail greeting is an opportunity to leave a polished and friendly business impression. Adopt the laid-down etiquette on how to introduce yourself, when and where you are available, how to provide contact information, and how to request elaborate messages. When you leave a proper message behind, you’ll also enhance your image and availability to those who called for your services.

 

By incorporating these personal voicemail message examples, you ensure that your voicemail not only conveys professionalism but also builds trust and efficiency in communication.